---
title: "Invoice processing, verification and receivables"
description: "Financial admin is one of the largest hidden costs: an average SME spends 6–12 hours a week on manual invoice entry, chasing approvals and phoning about unpaid "
canonical: https://aiemailcegeknek.hu/en/workflows/invoices-receivables
language: en
publisher: AI Email Cégeknek
updated: 2026-09-19
---

# Invoice processing, verification and receivables

Financial admin is one of the largest hidden costs: an average SME spends 6–12 hours a week on manual invoice entry, chasing approvals and phoning about unpaid invoices, while late customer payments are the number one cause of liquidity crises. These modules run the whole chain from intake through NAV cross-check to bank reconciliation and a psychologically staged dunning sequence.

## Key statistics

- 6–12 hours a week spent on invoice admin at an average SME
- Fuzzy bank matching identifies 99% of payments even with wrong references
- Liquidity warnings 2–3 weeks ahead from partner payment habits

## Recipes

- [AI invoice intake and JSON extraction (IDP)](https://aiemailcegeknek.hu/en/workflows/invoices-receivables/ai-invoice-intake-idp): Invoices arrive by a dedicated address (szamla@ceg.hu), a synced Drive/OneDrive folder or a staff phone photo.
- [Automatic 3-way matching and fraud screening](https://aiemailcegeknek.hu/en/workflows/invoices-receivables/three-way-matching-fraud): Invoice vs purchase order vs delivery note, with no human involved: unit price above the agreed one (overbilling), items never received, a bank account that differs from the supplier's known account (invoice fraud: payment blocked, CFO alerted), and duplicate detection so the same invoice is never paid twice..
- [NAV Online Számla automatic cross-check](https://aiemailcegeknek.hu/en/workflows/invoices-receivables/nav-online-invoice-check): Via the NAV M2M API the automation pulls the official XML for the invoice by tax number and invoice number, compares totals, VAT and dates with the PDF, checks that the issuer exists and its tax number is not suspended or on the tax-debtor list, and alerts finance on any discrepancy..
- [Accounting prep, cost-category suggestion and approval routing](https://aiemailcegeknek.hu/en/workflows/invoices-receivables/smart-accounting-routing): The AI proposes the cost category from the partner's history (office supplies, fuel, marketing, subcontractor, software).
- [Accounts receivable autopilot: staged dunning chain](https://aiemailcegeknek.hu/en/workflows/invoices-receivables/accounts-receivable-autopilot): Day -3 friendly email with the invoice and a SimplePay/card link.
- [Real-time bank reconciliation](https://aiemailcegeknek.hu/en/workflows/invoices-receivables/bank-reconciliation): Open Banking (PSD2) APIs for OTP, Erste, K&H, Revolut Business, Wise, or a daily CAMT.053/CSV.
- [Predictive cash-flow and liquidity dashboard](https://aiemailcegeknek.hu/en/workflows/invoices-receivables/predictive-cash-flow): Learns each partner's payment habit ('Partner Kft always pays 6 days late'), counts fixed outflows (payroll, contributions on the 12th, VAT on the 20th, rent, software) and warns 2–3 weeks ahead: 'Balance will be minus 1.4M Ft on 20 April unless the three largest receivables land.

## Recommended stack

| Role | Tools | Why |
| --- | --- | --- |
| Invoice OCR and IDP | Claude Vision, Docsumo, Mindee | Line-item extraction from multi-page invoices and receipts |
| Invoicing and NAV integration | Billingo API, Számlázz.hu Agent, NAV Online Számla M2M | Official invoicing operations and NAV XML matching |
| Banking and payments | Wise Business API, Revolut Business API, Salt Edge / Tink (PSD2), Barion / SimplePay | Live balances, automatic reconciliation, QR and link payments |
| Orchestration | n8n, Make | Mailbox, OCR, NAV, bank and invoicing data exchange |
| Dunning communications | Resend / SendGrid, Twilio, WhatsApp API | Timed, staged, personalised payment reminders |